Technology is shrinking the processes making it possible to handle with smart devices. There is no denying the fact that extremely efficient hand-held devices have helped to keep personal and business record effectively.
No doubt, being able to carry important file with you and having the facility to search and retrieve important records is much more than just a blessing. It helps you to save time and cost. Not only this, portability is the core advantage of managing files in smartphones, tabs and other handheld gadgets.
Surprisingly, the smartphone is the first and foremost thing comes in mind while moving anywhere. There is no distinction between casual travel and a business trip. Your phone is smartly stuffed with files and folders. It is just like the clunky computers that have been relied upon for decades.
So, turning your handset into an efficient document management system is quite easy. However, the importance of file managers available in smartphones is long been ignored. But, it is a time to be a phone geek to avail the benefits of all available data storage and file processing functions for business purpose.
Difficulty in Searching File on Android Devices
Usually, people don’t pay attention towards optimized utilization of their handheld smart devices. Files are saved in mobile phones randomly without taking care of future needs.
Sometimes, it becomes imperative to retrieve a particular file and people get stuck in trouble. Just because of poor file management.
Just imagine that you have saved an important file on your smartphone to use it in a meeting. So, you become unable to find it at the time when your boss is hovering over your shoulder. It may lead to severe consequences.
Tips to Organize Files in Android
Arrangement and Organization lead to discipline. It is a key to success. The same rule is applied in the effective management of file. Follow the tips to keep organized files in Android:
Concise and Relevant Naming Structure
Remember that simple and self-explanatory file names are highly helpful in retrieving files. Therefore, always make relevant folders to save file with their respective names. Generally, it is advisable to names folders and file according to date or topic-wise.
Let the Files Remain in their Respective Folders
It has been observed that people create ambiguity by mixing all types of file in one folder. Android offers the facility to use the whole phone memory for file storage.
It is suggested that don’t move file unnecessarily. For instance, pictures should remain in camera folders while it is good to store audio files in music or any other related folder.
Assign Proper Keywords To Make File Search Easy In Android
Every electronic file has distinctive properties. Name, date created, modified date, author, and size or a few properties to identify the right file.
Don’t forget to save your files in Android using easy keywords. In this way, you will be able to find files in a short time.
Maintain a Hierarchy in the Form of Organized Directory
It is important to classify files in a hierarchy. Always remember to eliminate clustering by creating specific folders.
A multi-level directory of files serves the end result positively. Not only this, it helps to reduce problems of multiple folders for the same purpose.
However, various smartphone apps can help you to design a free document management system in just a few steps. It will make your file storage work extremely easy.
Add to Favorite Option
It is always good to use the mark to a favourite facility for important files. Android comes with various options and facilities. However, you cannot find this; make a folder by yourself named as important files or favourites.
Don’t forget to add important files in this folder for the sake of ease and usability.
Smartphones storage space is limited. Although you can add more storage space with the help of additional memory cards, good to use sync.
Syncing smart device storage with your computer will help you to maintain a backup. Sometimes, files get deleted from mobile phones then computer data will help you to recover files.
There are various sync apps are available in Google play store. Check you the most appropriate app for your Android device.
Let’s Wrap Up the Conversation
Everyone desires to use the smartphone optimally. Presently, Android phones are not just used to make the call but also keep records as a document management system. Don’t forget to act smart while using a smartphone.
